Set-up is all day on Thursday, January 19, 2023, from 10am - 7pm. There are assigned times, you are assigned a window of time to arrive at the loading dock to have your vehicle unloaded (see below for link). Artists must check in by 5pm on Thursday or will be considered a no-call, no-show, with no refund. No vehicle loading allowed on Friday, January 20th. *Note about set-up, this location is unionized, meaning that all items may be hand-carried by the artist, anything that is not hand-carried must be dollied by a union worker. This is why no one may plan a full load-in on Friday.
LOAD-IN INSTRUCTIONS CLICK HERE
SET-UP TIMES CLICK HERE
Tear Down is Sunday, January 22, 2023 - after the event ends at 4pm. Once you are packed up and ready to pull into the loading dock, you will request a vehicle pass and proceed from there! This will work similarly to set-up, hand-carry rules apply.
Specifics on union requirements: FREIGHT HANDLING JURISDICTION
The General Service Contractor (decorating company) will exclusively manage all logistical functions pertaining to the movement of freight for the duration of the event, to include supervision, labor, receiving, and oversight of the loading dock and/or designated receiving areas of the facility during all published event hours. In this capacity, that entity will be designated as the official and sole provider of Material Handling services for the event, including advance warehousing, direct to show site deliveries made by commercial vehicles, and empty container storage. In order to ensure a safe and efficient work environment and event floor, utilization of mechanical equipment, including forklifts, pallet jacks, lift gates, dock plates, carts and moving/furniture dollies will be limited to the employees and agents of CSD Expo for all freight activity occurring on the event floor, loading dock, and designated receiving areas. The decorating company is responsible for employing union labor as required by local union jurisdictions.
Parking expenses are up to the individual vendor. The venue does not provide free parking, nor do any downtown hotels. Oversized vehicles cannot fit in the parking garage at the convention center, but may be parked in nearby lots. Below are some parking options for your consideration:
Mapping out your trip and want to check on road conditions? You can do so >>here.
Total tax rate: 8.81% (The minimum combined 2023 sales tax rate for Denver, Colorado is 8.81%. This is the total of state, county and city sales tax rates. The Colorado sales tax rate is currently 2.9%. RTD is 1%, Scientific / cultural is 0.1%. The Denver sales tax rate is 4.81%.)
The state sales tax for our show is 4.000%. Please follow the instructions provided and complete all of the required tax documents below:
Tax Filing Instructions
Special Event Sales Tax Application
Special Event Sales Tax Return
PURCHASING ELECTRIC FOR YOUR BOOTH
In order to purchase electricity for this show, please place orders online directly through the venue HERE. An outlet will not be provided to you without purchasing electricity. If you need some assistance estimating amperage usage, please reference the Electrical Usage Guide.
Here are the Online Ordering Instructions (save 20% if ordered online by 01/04/23) and another format is the Standard Order Form ( standard pricing). If the site is not working, please send the Standard Order Form to the email on the form and include a note that the website was not working correctly in order to receive the 20% - still only valid before 1/5.
LODGING & RV OVERNIGHT OPTIONS:
Please remember to make your hotel reservation, if needed, as soon as possible. The Colorado Indian Market & SW Art Fest has a block of rooms at The Hyatt Place Denver/Downtown located at 440 14th Street, Denver, CO 80202. This is one block walking-distance from the hotel! The rates provided to our vendors is $119 p/night and includes the following:
-Complimentary hot breakfast buffet each morning
-Complimentary wifi throughout the hotel
-Complimentary access to the fitness center, pool, and laundry facilities
-Reduced $35/night valet parking
Book your room using this link! All reservations must be made by January 5th, 2022 and the rate is not guaranteed once the block is full or after January 5th.
Dakota Ridge RV Park (located west of Denver)
17800 West Colfax Ave.
Golden CO 80401
303.279.1625 or 800.398.1625
Applewood RV Park (located west of Denver)
11600 West 44th Ave.
Wheat Ridge, CO 80033
Barr Lake RV Park (located east of Denver)
17180 E. 136th Ave.
Brighton CO 80601
303.659.6180 or 800.655.9234
VENUE SERVICES OFFERED
UPS Store Business Center: print marketing materials, shipping, scooters, etc. please email firstname.lastname@example.org or (720) 904-2300.
Smart City: Complimentary internet in common areas. Wifi otherwise is not available. Cell service is strong.
Centerplate: for any food and beverage requests, please order through the center’s exclusive catering company here.
Work that is presented attractively can be an important factor in sales as well as a positive contribution to the overall appearance of the show. Please plan your booth carefully and make sure it's attractive and easy for customers to come in and look at your work.Booth Walls
Submission of payment is a commitment to participate in the show. Application fee is non-refundable. Within 24 hours of submitting an application: funds are fully reversible. The following refund / cancellation policy applies ONLY to booths that are paid in full, as the payment plan schedule aligns accordingly. Artists who cancel by December 1st: 50% refund of total booth fee Artists who cancel from December 2nd to December 20th: 25% refund of total booth fee Artists who cancel after December 21st: refunds will be considered on an individual basis.
To review all event rules, please revisit the exhibitor manual here.
Need to check on your application selections or transactions? To ensure you have all add-ons you may need (pipe & drape, table or chair rentals, etc.), please follow the link here to log into your BoothCentral account. If you need to add one of these items, please email us to take care of this on the back end: email@example.com.
For a printable version of our exhibitor manual (everything on this page, please follow the link here. )
For the quickest response, text us at 505-273-7363 or email firstname.lastname@example.org.
COMPLIMENTARY TICKETS FOR VENDORS: Each vendor has received a code via email for A PAIR OF COMPLIMENTARY TICKETS to give to customers or friends. Anyone may use your coupon code by visiting the ticket link >>here<< and once a date is selected, they should choose the 'HAVE A PROMO CODE' ticket option. If you have any issues, contact us!
Dash Events excels in advertising and promoting shows extensively through television, billboards, social media, newspaper and local publications.
Email & Direct Mail
- 40,000 Email Contacts! Cultivating a loyal customer base is a key component in the success and sustainability of our festivals. We send 4-5 e-blasts about the festival to previous attendees.
- In 2019, we introduced our iPad kiosks that we use at our other 4 events to the Indian Market! Customers were able to register to win prizes and receive future reminders and discount coupons for upcoming shows.
- Visit Denver Partnership
TV ads on the following stations:
- KUSA, Channel 9, Denver
- KMGH TV, Channel 7, Denver
- KDVR TV
- KRDO TV